Some clients still want physical invoices. I’ve been emailing PDFs, but now they’re asking for mailed copies. Feels like a step back.
Anyone else deal with this? What’s your setup for efficiently printing and mailing invoices without it becoming a huge time-suck?
Been there, done that. Here’s my quick setup for printing invoices:
Saves time and keeps the paper-lovers happy. Win-win.
Honestly, it’s not as bad as it sounds. Just part of the gig when you’re solo. And hey, some clients just prefer the tangible stuff. Can’t blame 'em.
Pro tip: Get a good paper cutter. Makes everything look neater without much effort.
Print? I just write 'em by hand. Old school works.
Just print 'em and mail 'em. Takes a minute. I keep a stack of envelopes and stamps handy. If they’re happy, you’re happy. No big deal.
Look, printing invoices ain’t rocket science. Get a cheap laser printer and some envelopes. Set aside 15 minutes once a week to knock 'em all out at once. Keeps it simple.
Clients who want paper? Give 'em paper. It’s not worth arguing over. They’re paying you, so make 'em happy. Just build the cost of stamps and paper into your rates if you need to.
Bottom line: this is a non-issue. Print, stuff, stamp, done. Focus on the work that actually makes you money.
I’ve been in the same boat. For a while, I resisted going back to paper, but then I realized it’s what some clients want. No point fighting it.
Here’s what worked for me:
Got a basic Brother laser printer. Cheap to run and prints fast.
I do a weekly ‘invoice day’. Usually takes about 30 minutes tops.
Keep a box of envelopes and a roll of stamps in my desk drawer. Makes it easy to just grab and go.
I also started using those window envelopes. Saves time addressing them.
One trick I learned: I add a little note thanking them for their business. It’s a nice touch and they seem to appreciate it.
Sure, it’s a bit old school, but if it keeps the checks coming in, I’m all for it. Plus, there’s something satisfying about dropping a stack of invoices in the mailbox. Feels like you’re really getting stuff done.