Recently started working with clients from different countries. Realizing my invoice format might not fit everyone’s needs. Wondering how other freelancers handle this.
Do you adjust your invoices based on the client’s country? Or stick to a universal template?
I keep it simple. One invoice template for everyone, local or international. It’s got all the basics: my info, their info, job details, amount due, payment terms. Never had issues.
For international clients, I just make sure to clearly state which currency I’m billing in. Usually go with USD since it’s widely accepted.
Main thing is to get your money on time. A clear, straightforward invoice helps with that. If a client needs something specific, they’ll let you know. No need to complicate things unless asked.
I never thought about it. My invoices are just scribbles on paper. Gets the job done.
When I started working with international clients, I didn’t think much about invoice formats. Big mistake. Had a client in Germany who couldn’t process my invoice because it didn’t have their VAT number. Took weeks to sort out.
Now I keep it pretty simple. I have a basic template, but I tweak a few things for international clients:
I always put the currency clearly. Usually USD, but sometimes they prefer their local currency.
I include a spot for their tax ID or VAT number if they’re in Europe.
I list my international wire details, not just my regular bank info.
I make sure the date format is clear - I use the month name instead of numbers to avoid confusion.
If a client needs something specific, they usually tell me upfront. But having these basics covered has saved me a lot of headaches.
Just remember, the goal is to get paid without hassle. A little extra effort on the invoice can save you a lot of back-and-forth later.
I’ve been through this exact situation. Here’s what I’ve learned works best:
The customization usually involves:
I keep a spreadsheet with country-specific requirements. Whenever I get a new international client, I quickly check it and adjust my template.
One time I didn’t do this and ended up with a delayed payment because the client’s accounting department couldn’t process my invoice. Lesson learned the hard way!
Remember, the goal is to get paid smoothly. A little upfront work on your invoice can save a lot of back-and-forth later.
I use one standard invoice for all clients. It covers the essentials: my details, client info, work done, and amount owed.
For international jobs, I add the currency (usually USD) and my payment details for international transfers.
If a client needs something specific on the invoice, they’ll tell me. Keeping it simple works best.
I just use one invoice for everybody. As long as it’s got the basics, it works fine. Never had any trouble getting paid. If a client needs something special, they’ll tell you.