Recently started working with subcontractors on larger projects. The invoicing process is becoming a time sink. Tried a few methods, but nothing seems to streamline it well.
Anyone else deal with this? What’s your approach for handling subcontractor invoices without spending hours on admin work?
I’ve been in your shoes. After trying different methods, I found a combo that works well for me.
I use a simple Google Sheet to track subcontractor hours and tasks. Each project gets its own tab. At the end of the month, I export it as a PDF for invoicing.
For the actual invoices, I use Wave. It’s free and lets me create professional-looking invoices quickly. I just input the info from my Google Sheet, and it’s done in minutes.
This setup saves me loads of time. The Google Sheet gives me a clear overview, and Wave handles the professional side. No need for fancy software or complicated systems.
Just remember to keep good records. It’ll save you headaches come tax time.
Invoices? I just write stuff on paper and give it to them.
Been there, done that. I just use a basic spreadsheet and jot down the hours. Keep it simple, you know? No fancy stuff needed for small jobs.
I use a basic online invoicing tool. It saves time and looks professional.
For tracking, I keep a simple spreadsheet with hours and tasks. At the end of the month, I just copy the info into the invoice template.
It’s quick and gets the job done without any fuss.
Look, here’s what works. Get a basic invoicing app. Plenty of free ones out there. Set up templates for each subcontractor. When it’s time to bill, just punch in the hours and rates. Takes maybe 5 minutes tops.
For tracking, a simple spreadsheet does the job. One tab per project, columns for date, hours, and task. End of the month, copy those numbers into your invoice template.
This setup’s quick, clean, and keeps everything straight. No need to overcomplicate it. Just make sure you keep good records for taxes. That’s the real headache if you don’t stay on top of it.
Ah, subcontractor invoices. Been there, struggled with that.
Here’s what I do now:
At the end of the month, I just:
Takes maybe 10 minutes tops. No fancy stuff, just gets the job done.
One tip: Set a specific day each month for invoicing. Makes it a routine, not a chore.
And yeah, keep those records clean. Tax time’s way less stressful when everything’s in order.