Late payments are the bane of my existence. I’ve tried different invoice formats, payment terms, and even gentle reminders, but some clients still drag their feet. It’s frustrating to chase down money for work I’ve already completed.
I’m curious how other freelancers handle this. What’s your secret sauce for getting invoices paid promptly?
I just write what I did and how much it costs.
Leave a note if they take too long to pay.
I keep my invoices simple and clear. No fancy stuff.
Include all the important details: what I did, when I did it, and how much it costs. At the top, I put a big, bold due date.
For new clients, I ask for a deposit upfront. It shows they’re serious. If someone’s always late, I might start requiring full payment before I begin work.
Here’s what works for me:
Clear payment terms on every invoice. Net 15 or Net 30, spelled out in plain English.
Itemized list of work done. Clients see exactly what they’re paying for.
Multiple payment options. Make it easy for them to pay how they want.
Follow up. A friendly reminder a few days before due date usually does the trick.
Late fees. I tack on 1.5% per month after 30 days. Most clients shape up quick after that.
Don’t overcomplicate it. Be consistent, professional, and firm about your terms. You’ll see those payments roll in faster.
Send the invoice right after the job. Keep it simple. List what you did and when. Give a due date.
If they’re slow, call 'em up. Sometimes they just forgot.
I’ve found a few tricks that help get those invoices paid:
The real game-changer? Building relationships. I chat with clients about their projects, not just money. When they see you as a partner, not just a vendor, they tend to pay faster.
Also, don’t be afraid to fire clients who are always late. Your time’s better spent finding good payers than chasing bad ones.
Remember, you’re running a business, not a charity. It’s okay to be firm about getting paid on time.
I’ve been there, and here’s what’s worked for me:
Put a big, bold due date at the top of the invoice. It’s hard to miss.
I list out exactly what I did, when I did it, and how much each thing costs. No confusion about what they’re paying for.
For repeat late payers, I started asking for half upfront. It weeds out the ones who aren’t serious.
I also use a basic spreadsheet to track everything. Green for paid, yellow for getting close to late, red for overdue. Helps me stay on top of who needs a nudge.
One thing that’s helped a ton: I call clients a few days before the invoice is due. Just to check in on the project and casually mention the upcoming payment. Most of the time, they appreciate the reminder.
Remember, you did the work. Don’t feel bad about asking for your money. If someone’s always late, it might be time to find new clients.