Lately, I’ve been drowning in unpaid invoices and chasing payments. It’s eating up so much time that could be spent on actual work. I’m curious how other solo operators handle this mess without losing their minds or going broke.
Anyone cracked the code on streamlining this process? What’s worked for you in keeping on top of collections without it becoming a full-time job?
Been there, done that. It’s a pain, but I’ve found a few tricks that help:
Automate reminders
Set up your invoicing system to send automatic follow-ups. Saves tons of time.
Upfront deposits
For new clients, ask for 50% upfront. Weeds out the flakes.
Late fees
Include a late fee clause in your contracts. Some clients magically find the money when there’s a penalty.
Prioritize big fish
Focus your energy on chasing the big invoices first. Small ones can wait.
Clear payment terms
Spell out exactly when payment is due and what happens if they’re late. No room for confusion.
These aren’t perfect, but they’ve helped me spend less time playing bill collector and more time actually working. Plus, my cash flow’s way better now.
I feel you on the invoice headache. Been there myself. Here’s what’s worked for me:
Set a schedule for invoicing. I do it every Monday morning. No exceptions. It keeps things from piling up.
I use a simple spreadsheet to track everything. Each row is an invoice with columns for the date sent, amount, due date, and payment status. I sort by due date to see what needs chasing.
For collections, I have a three-strike system:
If they still don’t pay, I stop work until they do. It’s tough, but it works.
Also, I offer a small discount for early payment. It’s surprising how many clients take it up.
Remember, you’re running a business, not a charity. Don’t feel bad about asking for what you’re owed.
I use a simple system that works for me:
Invoice immediately after job completion. No delays.
Use automated reminders. Set it once, forget about it.
Set clear payment terms upfront. 14 days, non-negotiable.
For new clients, I take a deposit. It filters out the unreliable ones.
If they’re late, I follow up with a phone call. Most pay quickly after that.
Keep it straightforward and stay on top of it. Your time is money too.
Here’s what I do:
Invoice right after the job’s done. No waiting.
Use a basic invoicing app. Saves time and looks professional.
Payment terms are 14 days, no exceptions. It’s in my contract.
For new clients, I get 50% upfront. Weeds out the time-wasters.
If they’re late, I call them. Most pay up quick after that.
For real problem payers, I add a late fee. Amazing how fast they find the money then.
Keep it simple, stay on top of it, and don’t be afraid to chase your money. You did the work, you deserve to get paid.
I just keep a list on my phone. When I finish a job, I add it to the list. Every few days I send out invoices. Simple and works for me.
I just send an invoice and hope they pay. Sometimes I get cash. Works for me most days.