I’ve been there. After some trial and error, here’s what works for me:
I list the main project or task, then add 3-4 key items under it. Each item gets a short description and the hours. Anything small gets lumped into ‘misc tasks’.
For example:
Website Redesign - 20 hours
Homepage layout and design - 8 hours
Product page templates - 6 hours
Mobile responsiveness - 4 hours
Misc tasks (tweaks, client calls) - 2 hours
This gives clients a clear picture without overwhelming them. If they ask for more detail, I’ve got my time tracker to back it up.
One thing that’s helped: I send a weekly summary of work done. It keeps clients in the loop and prevents surprises when the invoice comes.
Remember, most clients care about results, not every minute. Keep it simple and focus on showing the value you delivered.
Keep it simple. List the main tasks, not every little thing. I put the project name, then 2-3 key items with hours. Anything under an hour goes as ‘misc tasks’.
If they ask for more detail, I’ve got my time tracker to back it up. But most clients don’t want a novel. They just need to know what they’re paying for.
Been doing this for years. Detailed invoices create more questions than they answer. Give them the big picture and move on.
I just list the big stuff. No need to write a book. If they want more info, I tell them to call me. Most folks don’t care about every little thing anyway.