I’ve been lumping travel costs with my service fees on invoices. Clients haven’t complained, but I’m wondering if this is the best approach. Should I itemize travel separately? How do other freelancers handle this on their bills?
Never bothered with that stuff. I just charge one price and call it done. Less hassle that way.
I keep it simple. One flat rate that covers everything.
If clients ask, I explain it includes travel. Most don’t care about the breakdown, they just want to know the total.
This saves me time on paperwork and avoids nitpicking over expenses. Works for me and my clients so far.
I’ve gone back and forth on this one. These days, I keep it simple:
- One flat rate for everything
- Brief note mentioning it includes travel
- No detailed breakdowns unless asked
Why? Less admin work for me. Clients care about the total, not the nitty-gritty.
But here’s the catch - I’m upfront about it from the start. I tell clients my rate covers all costs. No surprises that way.
If someone wants a detailed breakdown, I’ll do it. But most are happy with the all-in-one approach.
Works for my business so far. Might not suit everyone though. Depends on your clients and style.
I just lump it all together. One price, done deal. Saves me time on paperwork. Clients don’t seem to care much as long as the total’s right.
Break it out. I separate travel from service fees on every invoice. Clients like seeing exactly what they’re paying for. It’s clearer and prevents questions later.
List your hourly rate, hours worked, then a separate line for travel expenses. Include mileage if you’re driving. For flights or hotels, attach receipts.
This way, if a client ever disputes charges, you’ve got a detailed breakdown ready to go. Makes life easier for both sides. Just keep it simple and straightforward on the invoice.
I’ve tried both ways over the years. These days, I separate travel costs on invoices.
Started doing this after a client questioned a big bill. They thought I was padding my hours, but it was actually a long trip.
Now I list my service fee, then add travel as a separate line item. For driving, I note the mileage. For flights or hotels, I attach the receipts.
It takes a bit more time upfront, but saves headaches later. Clients see exactly what they’re paying for. And if anyone ever questions a bill, I’ve got all the details ready.
Just keep the format simple. A clear breakdown is all you need.