Just landed a maintenance contract, but I’m stumped on how to structure the invoices. Do I bill monthly? Quarterly? Include a breakdown of hours or keep it simple?
Anyone else deal with this before? I’m used to one-off projects, so this recurring gig is new territory for me.
When I started with maintenance contracts, I struggled with this too. Here’s what worked for me:
I bill quarterly. It’s a good balance - not too frequent to be a hassle, but regular enough for steady cash flow.
I keep the invoice simple - just the agreed amount for the quarter. No breakdown of hours. My clients prefer this because it’s predictable for their budgets.
But I do keep detailed records of the work done. If a client ever asks, I can show them. It’s also handy for me to track how much time I’m really spending.
One tip: Set up automatic reminders for yourself to send these invoices. It’s easy to forget when you’re busy with the actual work.
Hope this helps! Let me know if you need anything else.
I’ve been doing maintenance contracts for a while now. Here’s what works for me:
Monthly billing. It’s regular and clients like the predictability.
On the invoice I just put:
I skip the detailed breakdown. Most clients don’t want or need it.
But I do track everything on my end:
This helps me adjust pricing if needed and gives backup if there are questions.
Pro tip: Set up a system to auto-generate these invoices. Saves a ton of time each month.
Remember, simple is usually better. Clients just want to know what to pay and when.
I just bill monthly. Keeps things simple for me and the client.
Don’t bother with breakdowns unless they ask. Just list the total and move on.
Works for me, anyway.
Monthly billing works best. Keeps cash flowing and clients happy. No need for breakdowns unless they ask. Just list the total and send it off.
Set up auto-reminders so you don’t forget. Easy to let it slip when you’re knee-deep in work.
Keep good records on your end though. Track hours and what you did. Comes in handy if there’s ever questions or you need to adjust pricing later.
Main thing is to keep it simple for the client. They just want to know what to pay and when. Don’t overcomplicate it.
I’d go with monthly billing. It’s straightforward and keeps money coming in regularly.
Just list the total amount on the invoice. No need for detailed breakdowns unless the client asks.
Keep good records for yourself though. Track hours and tasks. Helps if you need to adjust pricing later.
Set a reminder to send invoices. Easy to forget when you’re busy with the actual work.
I just send a bill when the job’s done. Easy.
No fancy stuff. Keep it simple man.