Updating invoice with additional work charges - best way?

Invoicing & Payments for Service Professionals
1

Just wrapped up a project where the scope expanded. Now I’m staring at the original invoice, wondering how to tack on the extra work without looking unprofessional.

Is there a smooth way to update an invoice with additional charges? Or should I create a separate one for the add-ons?

2

I’d make a separate invoice for the extra work. Label it clearly as ‘Additional Services’ or something similar.

List out each new task with its cost. Include a brief note explaining the changes.

Send both invoices together. This keeps things transparent and easy to understand.

Always discuss scope changes with the client before doing extra work. Saves hassle later on.

3

I just slap the new stuff onto the old bill. Never had issues doing it that way.

4

I’ve dealt with this a bunch over the years. Here’s what works for me:

I make a new invoice and label it something like ‘Project Name - Additional Work’.

On this new invoice, I list out each extra task with its own line item and cost. I also add a note at the top briefly explaining why there’s additional charges.

I send this new invoice along with the original one. This way, the client can easily see what they’re paying for and why.

I found this approach keeps everything clear and avoids any awkward conversations about edited invoices.

One time I tried to just add stuff to the original invoice and it led to a whole mess of back-and-forth emails. Never again!

Just remember to discuss any scope changes with the client before you do the extra work. It saves headaches down the line.

5

I’d just make a new invoice for the extra stuff. Keep it simple. List the new tasks and what they cost. Send it with the old one. No big deal.

6

Been there, done that. Scope creep is a freelancer’s constant companion.

Here’s what I usually do:

  1. Create a new invoice
  2. List the original work as ‘Project base fee’
  3. Add new line items for each extra task
  4. Include a brief note explaining the additions

Keeps things clean and clear for both you and the client.

If you’re using invoicing software, some let you clone the original and modify. Super handy.

Whatever you do, don’t just edit the old one without explanation. That’s a recipe for confusion and mistrust.

Remember, clients appreciate transparency. They might grumble about extra costs, but they’ll respect your professionalism.