Recently started being more specific in my invoices, breaking down exactly what I did for each project. Clients seem to appreciate it, and I’ve noticed fewer questions about billing.
Wonder if others have seen similar results or if there are downsides to being too detailed I haven’t considered yet.
I’ve tried both ways. Detailed breakdowns can help avoid misunderstandings, but they take more time.
These days, I list the main tasks and total hours. It’s a good balance. Clients get an overview without me spending ages on invoices.
If anyone wants more details, I’m happy to provide them. But most clients seem fine with this approach.
I keep it simple. Just list the job and price. Never had issues. Detailed stuff sounds like extra work. If they ask, I’ll explain more.
I’ve actually found that more details on invoices saves me time in the long run. Used to keep it super basic, but got tired of clients asking for explanations later.
Now I include a quick breakdown - like ‘3 hours design work, 2 hours revisions, 1 hour client meeting.’ Takes me an extra minute or two, but I get way fewer follow-up questions.
It’s also helped me track my own time better. I can look back and see where projects ate up more hours than expected.
But I get why some folks keep it simple. If your clients never ask for more info, why bother? For me, the extra detail has been worth it.
Detailed invoices are more hassle than they’re worth. I’ve been at this for years and never needed to break everything down. List the job, the price, done. Clients hire you because they trust your work. If they start nitpicking every little thing, that’s a red flag. Keep it simple, get paid, move on to the next job. Time spent writing detailed invoices is time you could be working or finding new clients. If someone really needs more info, they’ll ask.
I’ve gone back and forth on this one. Used to do bare-bones invoices, but now I include a bit more detail. Here’s what I’ve found works:
Takes me maybe 5 extra minutes per invoice. But it’s saved me loads of time explaining things later.
Plus, it helps me spot where I’m spending too much time. Had a client last month where ‘revisions’ ate up way more hours than expected. Wouldn’t have noticed without breaking it down.
If clients never ask questions, sure, keep it simple. For me, that extra info has smoothed things out. Less back-and-forth, fewer surprises.
Just my two cents. Do what works for your situation.